Associate Paralegal

Responsibilities Day to day management of legal email inbox and Contract Lifecycle Management software. Review of incoming requests for assistance from the legal department to determine extent of legal involvement. Review of incoming contracts to determine whether legal review is required under existing policies and procedures. Maintain organization of incoming contracts, correspondence, and other documentation. Review of all final contracts for conformity with a checklist of key items to ensure accuracy, and obtain corrections if needed. Upload and circulate contracts for execution, follow through on collection of all signatures and save final, completed document Ensures all contracts are properly screened, signed and stored in the appropriate file system. Calendaring of key deadlines from executed contracts with appropriate departments and/or in appropriate systems. Compose and prepare legal correspondence, under the supervision of Vice President, GDC Legal or Sr. Manager, Global Legal Operations Gather and prepare information needed for meetings with internal managers or external sources. Maintain, monitor, and update Salesforce and DocuSign templates and forms. Periodic audit of Legal template use by other departments. Interface with Sales as needed regarding sales orders and agreements in Salesforce. Maintain client contract termination information through Salesforce.com. Interact with colleagues regarding updates and other changes/modifications. Assist legal team in updating and revising significant contracts in coordination with other departments. Work with Finance department on management and reconciliation of Legal department expenses. Organize, maintain and report on special projects for Legal department operations. Performs other duties as assigned. Knowledge, Skills & Abilities Able to be secure and maintain highly confidential information. Excellent proficiency with computers to include the utilization of programs such as Word, Excel, Power Point, Outlook, SharePoint and DocuSign. Knowledge of CLM systems preferred. Relies on experience and judgment to plan and accomplish goals. Must be capable of handling multiple projects simultaneously with little supervision. Excellent communication and problem-solving skills. Experience working special projects for department operational strategy and streamlined efficiencies. Excellent interpersonal skills, capable of interacting with all levels and departments. Must be a self-starter, well-organized, extremely detail-oriented and an assertive team player, comfortable with ambiguity, willing to take ownership of responsibilities, and possess a high level of positive energy and drive. Able to work in a team environment or independently. Manages stress in a fast-paced environment effectively. Qualification & Experience High school diploma or GED. Associate’s degree or equivalent experience usually obtained with 4 years of job-related experience or Bachelor’s degree. A minimum of three to five years’ progressive administrative experience in a legal or executive environment (in addition to education/experience listed above). Preference given for experience in a transactional legal practice or corporate legal department. Paralegal certification required. Notary certification preferred.